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​Poster Guidelines

Thank you for presenting a poster at the upcoming 2020 SSP Virtual Conference! 

Introducing: ePosters!

As part of the all-virtual conference, attendees will interact with posters via an all-new ePoster platform. 


You must upload some version of your poster to Learning Toolbox by October 8. Accepted format options include any of the following:
  • Classic single-panel poster as a PDF
  • ePoster in "stack" format, which seperates your poster into distinct, mobile-friendly sections
  • Poster in PowerPoint slide format
  • Video/audio presentation of poster content
  • Any combination of the above
Regardless of format, your poster must follow the content guidelines below.

Poster upload will be required of all poster presenters by October 8 to give time for moderator review. If we do not receive your poster/eposter, your poster will be pulled from the program. 

Speed Poster presenters will also be emailed a Speaker's Corner link for their oral presentation slides, which will be used during the Speed Poster session.

Student Evergreen Awards
Student oral and poster presenters are eligible for one of these three SSP Evergreen Awards. These awards are presented during the SSP Conference at the Award Ceremony on November 5, 1:00 p.m. CST.

To be considered, poster presenters must upload an audio file within their eposter.

Permissions Statement

As part of the 2020 SSP Virtual Conference, posters will be available for online access to attendees for a limited time. By presenting at the 2020 SSP Virtual Conference, you agree to allow SSP to virtually distribute your poster/eposter materials as part of the conference program, with possibility for future use in association-specific promotional content. You retain personal copyright of the content. If you have issues or questions about this, please contact us.

Please read the following instructions while creating your poster:

Jump to:

PDF Poster

This is the standard scientific poster format you would see hanging at a meeting. It is not required that you have the poster in this format if you prefer to use the e-Poster "stack" option in the next section.

We recommend downloading the Better Poster Template (large file) to get started on a new, interesting way to build an eye-catching poster! We use PowerPoint because it is a widely available software. Format specifics are listed below, and complete instructions on how to build a poster using PowerPoint are available here.

Even if you create a PDF poster and do not intend to use the e-Poster features, you must still upload the PDF to Learning Toolbox. This will let your moderator review it and will eventually be how attendees access your poster.


In addition to the PDF poster, all poster presenters will have the option of creating eposters to enhance their presentation and better fit it to the virtual format.

SSP will be using Kubify Learning Toolbox for the creation of ePosters. All poster presenters will receive a link to create their ePoster.

Key Features

  • Upload your poster in full
  • "Stack’" creation – Stack as much or as little content into your e-Poster as desired to best illustrate your research.
  • Supports PDFs, images, audio, video, PowerPoint, Word, and more
  • Link to external sources – YouTube, newsfeeds, social media, and more
  • Poster-specific discussion thread – questions can be asked and answered in a discussion thread that is viewable to all attendees*
  • Mobile-based viewing platform but can also be viewed in desktop format.
  • Creativity! This ePoster tool allows you to format your ePoster in many unique ways.

* Discussion thread participation does require a separate sign-in to the Kubify system to maintain security measures. Sign-in by creating an account, or using Google, Microsoft, Facebook, or LinkedIn accounts. 

ePoster Assistance

Learning Toolbox links and instructions will be emailed to presenting authors soon. Please contact us if you have questions in the meantime.

Poster Format Guidelines

Size of PDF Poster

As this is a virtual conference, we do not have a size requirement. In previous years, we used A0 size (841mm X 1189mm). There are no size requirements for stacks created in the e-poster environment.


The official language for the posters is English.

Even though our attendees aren't browsing your posters in a poster hall, don't make them zoom in too much! Please make sure all PDFs and image files use text at a reasonable size. For adequate visibility, it is recommended that headers be sized at least 48 points, and body text at least 20 points. 



The following instructions apply to the classic single-panel poster, but it is recommended that posters in other formats also follow applicable instructions.

All posters should include a poster title, author(s) name(s) and affiliations, introduction, and conclusion.

Posters should be self-contained and self-explanatory, allowing different viewers to proceed on their own while the author is free to supplement or discuss points raised in inquiry. It is not necessary to include the entire research history; present only enough data to support the conclusions and show the originality of the work.

Avoid overcrowding figures and cramming too many numbers into tables. Legends and titles should accompany all figures, tables, photographs, etc., for identification.

Company (including non-profits) or university logos may be displayed in the lower right corner of the poster. Logo size on the final poster can be no greater than 3 inches (7.5 cm) high and 3 inches (7.5 cm) wide. No other commercial activity or advertising may be displayed on the poster. Please follow the Poster Content Guidelines below to ensure your poster meets scientific standards. Not complying with this rule may result in the poster being removed. 

Your poster may also include:

  • Diagrams and charts
  • Reaction schemes
  • Tables recordings, graphs, etc.
  • Photographs
  • Written text, such as abstract or summary, introduction, method, results, and conclusion

Some effects that may be used in a poster include:
  • Colors (very effective in diagrams and charts)
  • Transparent overlays
  • Samples of materials, models, etc.
Additional eposter options:
  • Audio
  • Video
  • Supporting Documents
  • Links
  • Social Media



  • Font styles: Arial, Verdana, Times or Times New Roman, Garamond, Georgia, Symbols (math equations only)
  • Font sizes:
    • Title: sans serif, 48 pt
    • Subtitles and Section Titles: sans serif, 36 pt
    • Main Text: serif font, 24 recommended, no smaller than 12 pt
  • Text design:
    • Avoid shadow, emboss, engrave, or underline formats for text
    • Keep text horizontal
    • Use several columns
    • Use lines or reasonable gutter spaces between columns
  • Image format: .wmf; .jpg; .bmp; .gif; or .tif.
  • Image resolution: 300 pixels per inch


Poster Content Guidelines

Scientific and technical posters use the following divisions, or similar:
  • Title
  • Abstract/Introduction
  • Methods
  • Results
  • Conclusion
  • References


Your title should be the name of your presentation. It should be informative, but brief and attention-catching. By default, your abstract title will be how your poster is listed in the program. If you need to change the title, please contact us to get the listing updated.


Your abstract should include all information necessary to understand the objective and/or hypothesis of your study. What problem are you trying to solve? 


List your tools and procedures, being as specific yet concise as possible. Include all information necessary for another person to  understand how you generated the data for your study.


Present your data as clearly and straightforwardly as possible. It is recommended to use graphs and tables where appropriate.


Summarize what the data mean with regards to reaching your original objective and/or proving  your hypothesis.


Acknowledge key sources used in the study.

Further Reading for Classic Poster Creation

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