Conference FAQ
Question Categories:Registration • Logistics • Cancellation of Registration • Payments • Abstract Submissions • General
- How do I register to attend the Society of Sensory Professionals Meeting?
- Can our admin register multiple people at once?
- When should I register?
- What about registration at the conference (time & location)?
Cancellation of Registration Questions
- What are the local hotels?
- Are Any Meals Included?
- What are the local airports and how do I get to the hotel?
- What information is available on conference sponsorship and exhibitor booths?
- I may be interested in becoming a society sponsor. How do I do this?
How do I register to attend the Society of Sensory Professionals Meeting?
Registration is done through the conference registration page. Please note to get the membership discount, you must first be a society member and logged into the web site before you register for the conference!
Back to the topCan our admin register multiple people?
Yes — just have the credit card holder use the multiple registration page. The person will need to know the names and email addresses of all attendees, as well as their menu selections.
Back to the topWhen should I register?
Please register for SSP as soon as you know that you can attend and before August 1st to receive the early registration discount. This year, the conference is limited to the first 350 attendees and given the program, venue, and location, it is expected to sell out.
Back to the topWhat about registration at the conference (time & location)?
Registration closes either when the venue is fully booked or on October 15th, whichever is sooner. There is no on-site registration. Registered attendees can get their conference packet starting at 9:00 am the morning of the conference, October 27th, 2010. The conference begins promptly at 12:00 pm, with a complimentary wine country welcome luncheon for all attendees. The conference ends at noon on Friday, October 29th.
Back to the topI am not sure if I attend SSP. Can I register now and then cancel later?
If you are unsure that you can attend, please do not register. There will be a 50% cancellation fee until October 1st, after which no refunds will be provided due to contracts with the hotel and catering services. And, when the conference becomes fully booked, you will prevent someone else from attending.
Back to the topWhat are the local hotels?
Given below is a Napa area web site that lists local hotels and a PDF that shows the location of some of these hotels. The conference also has a limited number of "overflow" rooms available at the Hilton Garden Inn-Napa, 3585 Solano Ave, Napa, CA, (707) 252-0444, which is labeled as hotel number two (2) in the PDF. The group code for the SSP conference rate at the Hilton is SOSP2; the rooms are only available until September 23.
Napa area local hotels: web sites. See also a local area hotel map PDF.
Back to the topAre Any Meals Included?
The following meals are included with your paid SSP conference registration:
- Wednesday
- Buffet Luncheon
- Social Event & Tasting in Yountville, CA; Dinner is not included; restaurants in Napa Valley and Yountville areas will accept your reservation up to 60 days in advance. Yountville restaurants offer the flavors of France, Italy, California, and your mother's kitchen. You may not find a smaller town (in population) across the United States that has a bigger selection of world-class restaurants and dining. After the SSP Social Event, it is likely that you can walk to a wonderful dinner from the community center. http://napavalley.com/thingstodo/dining/
- Thursday
- Continental Breakfast
- Buffet Luncheon
- Gala Dinner at the Greystone Culinary Institute of America in St. Helena, CA (bus transportation will be provided)
- Friday
- Continental Breakfast
What are the local airports and how do I get to the hotel?
The Marriott Hotel & Spa in Napa Valley is approximately 70 miles from three major San Francisco Bay area airports, Sacramento (SMF), San Francisco (SFO), or Oakland (OAK). You will either need to rent a car, ride share, or contact a local shuttle service for your transportation needs (search San Francisco Bay Area Shuttles) - http://www.bayareashuttles.net/
Napa Valley Marriott Hotel & Spa3425 Solano Avenue
Napa, CA 94558
(707) 253-8600
Directions from:
- Sacramento (SMF - 70 miles; approximately 1 hour; 15 minutes): SMF Google map link
- San Francisco (SFO - 70 miles; approximately 1 hour; 15 minutes): SFO Google map link
- Oakland (OAK - 55 miles; approximately 1 hour): OAK Google map link
When do I need to pay my registration fee?
You must pay 100% of your registration fee by October 1st, 2010.
Back to the topCan I submit an abstract now?
Abstract submissions are now closed.
Back to the topWhat information is available on conference sponsorship and exhibitor booths?
The conference sponsorship packages and exhibitor booth information is available online in our sponsorship flyer/letter.
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I may be interested in becoming a Patron of SSP. How do I do this?
SSP is currently working on a system for allowing individuals or organizations to make patron donations. When the details have been finalized, the information will be added here.
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